Managing software licenses

Your Lansweeper installation allows you to track any software licenses you've purchased for your Windows computers. You can create a license item that consists of just one software package or group several packages together under one license item. Additional information can then be submitted, such as number of licenses purchased, license type, price per license, expiration date and order details. Purchase and other documents can be uploaded and linked to license items as well.

When you've configured software license compliance, Lansweeper will compare the number of licenses you've indicated were purchased against the number of software installations in your network. A calculation is made of the number of missing licenses as well as the cost of filling in these licenses.

To create a license item, do the following:

  1. Browse to the following section of the web console: Software\Windows\Edit Purchased Licenses
    Edit Purchased Licenses menu
  2. Hit the Add new License button.
  3. Select a software package you want to track from the list of scanned software in the popup window. You can perform a search on one of the columns to easily find specific software packages. Alternatively, hit the Add Software to list button to submit a software package that hasn't been scanned yet. Hit Add afterwards.
    selecting a software license
  4. Optionally, you can add more software to the license item by hitting the Add software button in the item's Software tab. Note that you can edit the license item's name as well.
    adding software to a license
    You can track all versions of a software package by placing your cursor in the Version column, typing % and hitting Enter. You can use the % wildcard in the Software column as well to look for partial software name matches.
  5. You can now add additional info in the Information tab. Don't forget to hit Save when done.
    submitting software license information
    - Enter the price per license and select the license type from the available dropdown.
    - Optionally, add comments regarding the license type.
    - If the license item is subscription based, tick the License Contract checkbox and enter a license expiration date into the available field.
    - Optionally, enter a contact, owner and comments into the available fields.
  6. In the Orders tab, add info on any license orders you've placed by hitting the Add order button. In the popup window, enter the number of licenses purchased, the price per license and hit Ok. Optionally, you can add an order date, number, comment and license key.
    submitting software orders
  7. In the Docs tab, hit the Add document button to upload any related purchase or other documents. Hit the Choose File button in the popup window to launch Windows Explorer, select your file and hit Open. Enter a display name for the file into the Document Name field and, optionally, add a comment to the file. Hit Ok when done. The following file formats are allowed: .7z, .bin, .cab, .csb, .csv, .doc, .docx, .dotx, .gif, .ini, .iso, .jpeg, .jpg, .log, .msg, .nfo, .odp, .ods, .odt, .ost, .pcc, .pdf, .png, .potx, .ppt, .pptx, .pst, .rar, .rtf, .tar, .tar.gz, .txt, .vsd, .vsdx, .xls, .xlsx, .xltx, .xml and .zip.
    uploading software documents
    Uploaded license files are stored in the following folder, found on the computer hosting your web console: Program Files (x86)\Lansweeper\Website\DOCS\licenses
  8. You can verify whether you're exceeding the number of licenses purchased by hitting the License report button. The resulting page lists the number of software installations detected in your network, the number of licenses you've purchased and the number of licenses that are missing. It also calculates the cost of filling in any missing licenses, based on the price per license you submitted. The license compliance report can be exported to an Excel file using the available button.
    software license report
    calculating software license compliance

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