Managing operating system licenses

Your Lansweeper installation allows you to track any operating system licenses you've purchased for your Windows computers. You can create a license item that consists of just one specific OS or group several operating systems together under one license item. Additional information can then be submitted, such as number of licenses purchased, price per license and order details. Purchase and other documents can be uploaded and linked to license items as well.

When you've configured operating system license compliance, Lansweeper will compare the number of licenses you've indicated were purchased against the number of OS installations in your network. A calculation is made of the number of missing licenses as well as the cost of filling in these licenses.

To create a license item, do the following:

  1. Browse to the following section of the web console: Software\Operating Systems\Edit Purchased Licenses
    Edit Purchased Licenses menu
  2. Hit the Add new License button.
  3. Select an operating system you want to track from the list of scanned operating systems in the popup window. You can perform a search to easily find specific operating systems. Alternatively, hit the Add Operating system to list button to submit an OS that hasn't been scanned yet. Hit Add afterwards.
    selecting an operating system license
  4. Optionally, you can add more operating systems to the license item by hitting Add Operating System in the Operating Systems tab. Note that you can edit the license item's name as well.
    adding operating systems to a license
  5. You can now add additional info in the Information tab. Don't forget to hit Save when done.
    submitting operating system license information
    - Enter the price per license.
    - Optionally, enter a contact, owner and comments into the available fields.
  6. In the Orders tab, add info on any OS orders you've placed by hitting the Add order button. In the popup window, enter the number of licenses purchased, the price per license and hit Ok. Optionally, you can add an order date, number, comment and license key.
    submitting operating system orders
  7. In the Docs tab, hit the Add Document button to upload any related purchase or other documents. Hit the Choose File button in the popup window to launch Windows Explorer, select your file and hit Open. Enter a display name for the file into the Document Name field and, optionally, add a comment to the file. Hit Ok when done. The following file formats are allowed: .7z, .bin, .cab, .csb, .csv, .doc, .docx, .dotx, .gif, .ini, .iso, .jpeg, .jpg, .log, .msg, .nfo, .odp, .ods, .odt, .ost, .pcc, .pdf, .png, .potx, .ppt, .pptx, .pst, .rar, .rtf, .tar, .tar.gz, .txt, .vsd, .vsdx, .xls, .xlsx, .xltx, .xml and .zip.
    uploading operating system documents
    Uploaded license files are stored in the following folder, found on the computer hosting your web console: Program Files (x86)\Lansweeper\Website\DOCS\licenses
  8. You can verify whether you're exceeding the number of licenses purchased by hitting the License report button. The resulting page lists the number of OS installations detected in your network, the number of licenses you've purchased and the number of licenses that are missing. It also calculates the cost of filling in any missing licenses, based on the price per license you submitted. The license compliance report can be exported to an Excel file using the available button.
    operating system license report
    calculating operating system license compliance

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